GATEWAY RIDERS BMW CLUB BY-LAWS
I. Roberts Rules of Order shall guide the parliamentary proceedings ofthis Club, unless otherwise provided in these by-laws. The order of business shall be:
• Roll call for executive Council meeting
• Reading of minutes of previous meeting
• Report of officers
• Unfinished business
• New business
A. All applicants for membership (both BMW and non-BMW membership) must attend at least one organized ride and one general meeting, except that, in any particular “special case,” upon motion duly made and passed, such requirements may be waived.
B. After all requirements have been met, the members at the next general meeting shall vote upon the application for membership.
C. An applicant shall be considered a member upon receiving a 2/3 majority vote of the members present at the general meeting. Secret ballot upon request.
D. Any new member accepted under these by-laws who ceases to meet the requirements for a BMW member may remain as a non-BMW member of the Club.
E. A lapse in membership in arrears over one year will require reapplication and vote by active members.
F. A Lifetime Membership status, with dues waived, may be bestowed upon a member in good standing under special circumstance as recommended by the Executive Council and ratified by the general membership.
A. The annual membership dues shall be for a calendar year and must be forwarded to the Club Treasurer before February 1 of that calendar year.
B. Dues will be determined by the Executive Council and ratified by the members on a yearly basis.
C. If a member’s dues are not paid prior to the commencement of the February general meeting, the member shall be considered in arrears and will not be qualified to participate or vote on any matters of Club business.
A. The directors shall be appointed by the President as soon as possible, but no later than forty-five days after the annual election of officers.
B. The directors shall hold office for the same term as the elected officers, subject to the
President’s authority to remove or replace them.
C. The directors shall consist of the following directors whose duties shall be:
EVENTS DIRECTOR, who shall:
1. Plan events and actively solicit suggestions from the membership regarding proposed events.
2. Select committee members on an activity-by-activity basis.
3. Oversee the execution and coordination of all events, however, the responsibility for execution will normally be delegated to the ride leader or event host.
4. Emphasize safety and group responsibility in planning and coordination of all Club rides and activities.
MEMBERSHIP DIRECTOR, who shall:
1. Solicit and process new membership applications.
2. Coordinate and oversee the application procedure and give written notice of any changes in the membership roster to the Treasurer.
PUBLICATIONS DIRECTOR, who shall:
1. Edit, publish, and distribute the Club newsletter and any Club related news or other information.
WEBMASTER, who shall:
1. Oversee the website host and registrar, and the design and content of the website, which shall pertain to Club matters and other information that may be of interest to Club members, as long as it is motorcycle-related.
2. Take into account suggestions for content from officers, directors and membership.
RALLY DIRECTOR, who shall:
1. Manage personnel involved and maintain the organizational, monetary, advertising and supply aspects of the Falling Leaf Rally.
2. Turn over all statements, bills, books and records for audit before the end of the year.
TECHNICAL DIRECTOR, who shall:
1. Plan meetings on technical subjects and provide any related materials to the
Publications Director for distribution, as appropriate.
2. Select committee members to assist in presentations as needed.
3. Assist individual members in finding solutions to technical problems.
4. Act as the custodian of Club owned Technical Equipment.
SUPPLY DIRECTOR, who shall:
1. Maintain and distribute Club supplies, as needed.
2. Receive payment for all items, as appropriate, and forward all monies to the Treasurer.
3. Keep accurate records of all business transactions to submit an organized, written report to the Treasurer.
FOOD DIRECTOR, who shall:
1. Secure facility and submit prices in a timely manner for Christmas Party. Will also receive and keep track of the dinner reservation monies and forward it to the Treasurer.
V. ELECTION OF OFFICERS
A. All officers shall be elected annually to serve a term of one calendar year (January through December), except that no member may serve more than three consecutive terms in the same office.
B. A nominating committee chaired by the President will submit nominations in October. The committee will consist of the President, one director and one BMW member. The nominating committee will work with the suggestions brought to it by the general membership. Nominations will also be accepted from the floor at the October and November general meetings.
C. Election of officers will be held at the December general meeting.
D. To help with the transition, retiring officers will work with the newly elected officers through February.
VI. CONDUCT OF OFFICERS, DIRECTORS AND GENERAL ORDER OF BUSINESS
A. If an officer or director ceases to perform his or her duties satisfactorily or fails to
attend three consecutive meetings, either general meetings or council meetings, the
Executive Council shall have the authority to release him/her from office and appoint another member for the balance of the unexpired term.
B. Any member of the Club is entitled to attend meetings of the Executive Council subject to prior approval by an officer and the host family. Such members, however, will have no official voice in the formal business of the meeting.
C. Notification of new business to be raised by a member shall be made in writing or orally to the presiding officer before the general meeting is called to order.
D. Impeachment of officers and members shall be according to Roberts Rules of Order.
GATEWAY RIDERS- BMW CLUB CONSTITUTION
This Club shall be lmown as the Gateway Riders BMW Club Inc., with all established insignias and slogans being exclusive copyright of same. Sole purpose of the Club shall be the betterment and enjoyment of motorcycling.
“BMW members” shall be owners of BMW motorcycles. “Non-BMW members” shall be riders of other motorcycles, persons actively connected with the trade, motorcycle enthusiasts or any other petson(s) who does not meet the requirements as set forth for a BMW member. BMW members in good standing shall be entitled to vote and hold elected office in the Club. Non-BMW members in good standing shall be entitled to vote, with the exception of Club Constitution or Bylaws related matters, but only hold elected office if elected by a super-majority consisting of75% or more of the votes cast in the election. Spouses/partners of members are eligible for the same category of membership as the members.
The officers ofthe Club shall be the President, Vice-President, Secretary, Treasurer, who shall, along with the appointed directors, make up the Executive Council.
ARTICLE IV The duties of the President shall be:
To preside at all meetings of the Club.
To have general supervision of the affairs of the Club.
To appoint any person or committees not otherwise ordered by the Club.
To call such meetings of the members, Executive Council, and/or active committees as the President deems necessary, provided adequate notice of no less than 10 calendar days is given to all attendees.
To personally represent the Club on proper occasions and business contacts.
To assist all other officers of the Club in their records, correspondence and other duties. To promote interest on the part of each member in Club life and activities.
To vote only when one vote is necessary to break a tie while in Executive Council or committee.
The duties of the Vice-President shall be to assist the President and to perform the duties of that office in his/her absence. In addition, the Vice President shall serve as the Parliamentarian of the Club.
ARTICLE VI The duties of the Secretary shall be:
To record and file meeting agenda and notes in an authorized manner so as to maintain a continuous record of Club business.
To handle all Club correspondence.
To file for reference and maintain all Club related documents other than publications.
ARTICLE VII The duties of the Treasurer shall be:
To keep accurate financial records of all Club business.
To collect dues and maintain an accurate arrears list.
To keep and maintain the membership list and provide it to the Executive Council and Club members as required for Club related activities.
To deposit and disperse funds as required from the Club bank accounts.
To prepare a written financial statement at the end of each calendar year and provide it to the Executive Council.
To work with the President, or appropriate designee, to prepare a proposed budget at the beginning of each year, which will be presented to the Executive Council for approval.
ARTICLE VIII The duties of the Executive Council shall be:
To act for the Club in all matters ordered by the Club.
To consider and approve the annual budget for the Club, and also approve and consider any material changes to the budget which become necessary during the year.
To properly investigate and present to the Club all business or important activity situations.
To have general control over all Club affairs.
Five members shall comprise a quorum of the Executive Council.
All elective offices shall be filled at an annual election to be held at a time and place determined by the Executive Council, provide adequate notice of not less than 14 calendar days is given to all voting members. All elected officers shall hold office for one year or until their successors are elected and qualified. Except as otherwise provided herein, the officers shall be elected by a plurality of votes received.
The regular meetings of the Club shall ordinarily be held on the third Wednesday of each month at 7:00 p.m. (except the month of the BMW MOA Rally) at the designated meeting place, unless, in any given month, the President determines it is necessary to change the date, time or place, provided adequate notice of no less than 14 calendar days is given to all members of the change.
Proposals to amend the Constitution and/or the By-Laws may be made by any member in good standing with the proposed amendment being submitted in writing to the voting membership no less than 60 calendar days prior to the regular meeting at which the proposed amendment will be submitted to a vote. The proposed amendment will be adopted if a super-majority of no less than two-thirds of those voting approves the amendment.